Administrative Assistant

Description

We are looking for a quick thinking, service oriented and well-organized individual to fill the role of Administrative Assistant at Kelly Deck Design.

The successful candidate is impeccably presented, has exceptional, precise administrative skills, and the ability to handle multiple responsibilities in a day.

This person is passionate about creating order from chaos and thrives in a busy, changing environment. They easily shift gears, maintain a calm disposition and keep focus on the most important tasks at hand. They are very good with people and able to navigate many personalities with ease.

Work Hours:

Monday to Friday 9 am – 5 pm

Job Deion:

This role is a support function for the team with diverse responsibilities.

Office Support:

· Front line calls/scheduling with clients, vendors and trades on behalf of the design team

· Office Administration and care – maintaining supplies, general cleanliness and overall office organization

· Preparing meeting rooms for meetings

· Maintain project, vendor, client lists/database

· Maintaining digital templates/documents

Design Team Support:

· Preparation of documents/databases required for interior design construction

· Assisting design team in obtaining prices, samples etc. for design projects

· Coordinating meetings with sales reps

· Pick-up and delivery of items/purchases as required

· Purchasing and returns for projects as needed

· Tracking of purchases as required by Logistics Coordinator

Financial Administration

· Accounts payable: Processing payments and reconciling visa transactions

· Completing expense reports for the design team

Personal Assistant

· Providing assistance to Director as needed, including administration, meals and errands.

Minimum Qualifications:

· Post-secondary Diploma or certificate in relevant field.

· 2+ years working experience in a high pressure, project based, fast paced and detailed oriented organization

· Exceptional time management and task prioritization skills

· Service and team orientation

· Exceptional knowledge of MS Office Suite

· Exceptional knowledge of Google Calendar/Mail/Drive

· Valid BC drivers license and vehicle required

Preferred Qualities:

· Accurate and precise data entry skills

· Extremely organized with strong attention to detail

· Be able to work independently and in a fast-paced, team environment

· Ability to multi-task many different tasks/projects

· Interest in working in a creative field

· Positive, proactive and helpful to the team

· Ability to liaise well with the staff, clients and reps

· Desire to better the everyday operations of the firm

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Extended health care

Schedule:

• Monday to Friday

Work Location: In person

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