Blake, Cassels & Graydon LLP
rating-icon 0
Employer
Blake, Cassels & Graydon LLP

Vancouver, BC, Canada,

GMT-06:00

Verification Level: 4/7

Total
Contracts

0

Money
Spent

0

CAD

About the employer

As one of Canada’s top business law firms, Blake, Cassels & Graydon LLP (Blakes) provides exceptional legal services to leading ...

Administrative Assistant (HR & Legal Personnel)

posted 2 months ago

Categories

Total Price

  • CAD 50 000 - CAD 65 000

Hourly Rate

  • CAD 24 - CAD 33

Expected Hours

  • 2 017

Project Length

  • 12 months

Description

This position will provide general administrative support services to the HR and Legal Personnel Departments in a prominent and progressive downtown law firm.

MAJOR RESPONSIBILITIES:

· Provide support with the student recruitment process:
· Assist with recruitment, coordinating departures and maintaining statistics.
· Prepare offer letters, new hire packages, organize background checks, conflicts checks, office details, technology and training for new hires.
· Assist with the new hire orientation process including ordering business cards, organizing orientation meetings, scheduling lunch and learn sessions, preparing and maintaining student flowcharts, photo lists and information circulars. Assisting with planning and organizing events.
· Administer the HRIS program by processing all new hire, changes and terminations in Ultipro, and pull reports as required.
· Process Law Society paperwork (applications, transfers, student reports, call documentation, etc.), ensure forms are completed in accordance with the Law Society policies and procedures and that all fees are paid.
· Coordinate internal professional development seminars (booking boardrooms, catering, sending outlook appointments) and registering lawyers for external CLE courses.
· Support the performance review process for students and associates and maintain the database (ViDesktop). Prepare binders and information for review by the student and associate committees.
· Assist with preparing compensation information, spreadsheets and memos.
· Update and maintain confidential personnel files and HR records.
· Update and maintain Orientation Manuals, Employee/Student Handbooks, Policies and Procedures Manual, floor plans, local lists, and other related information, both in print and online (intranet).
· Respond to queries on benefits and other HR & Legal Personnel policies and procedures.
· General administrative assistance, including processing invoices and expense reports.
· Assist with organization and coordination of Firm events.
· Provide back-up to Receptionist, only as required.

REQUIRED SKILLS:

· Minimum 3 to 5 years of relevant administrative / professional services experience
· Strong working knowledge of Word, Power Point and Excel
· Strong aptitude working in a variety of computer programs and databases
· Ability to work with lawyers, students, staff and potential new recruits with tact and diplomacy
· Ability to deal with sensitive information in strict confidence
· Excellent interpersonal, organizational and time management skills
· Ability to work with minimal supervision and manage competing priorities
· Exceptional attention to detail
· High energy with a focus on customer service
· This position requires occasional overtime

If you are a motivated individual with strong organizational skills and attention to detail, we would love to hear from you. We offer exceptional career opportunities in an environment that is challenging, progressive and rewarding. This is an excellent opportunity to join a dynamic team and contribute to the success of our firm.

Please include a cover letter with your application!

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site gym
  • Paid time off
  • Wellness program

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Administrative: 3 years (required)

Work Location: In person

Similar Jobs

  • Payroll & Benefits Specialist

    Hourly Rate: 25.00-34.00

    Total Price: 52000.00-72000.00

    Expected Hours: 2101

    WHO ARE WE? BC Indigenous Housing Society (BCIHS) has been in operation since 1984 with the mandate of providing culturally ...

    BC Indigenous Housing Society
    BC Indigenous Housing Society
    rating-icon 0 / 5
  • People & Culture Associate

    Hourly Rate: 24.00

    Total Price: 3600.00

    Expected Hours: 150

    More Than A Roof Housing Society employs local men and women with an 'urban missionary' mindset. Our mandate to 'do ...

    More Than A Roof Housing Society
    More Than A Roof Housing Society
    rating-icon 0 / 5
  • Manager, Digital Learning & Talent Management Systems

    Hourly Rate: 51.00-68.00

    Total Price: 107500.00-141100.00

    Expected Hours: 2089

    who we are lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the ...

    Lululemon
    Lululemon
    rating-icon 0 / 5
  • Landscaping Skilled Labourer

    Hourly Rate: 24.00-30.00

    Total Price: 4300.00-4800.00

    Expected Hours: 168

    Are you an experienced tradesperson looking for a company that will provide you ample opportunity to grow and appreciate your ...

    Green As Grass Landscape Construction
    Green As Grass Landscape Construction
    rating-icon 0 / 5

Are you sure you want to report this job post?

If you find the content of this job post offensive, racist, illegal or inappropriate

please let us know. We'll review and take action accordingly

report-sucess
WE HAVE RECEIVED YOUR REPORT

It may take some time for our team to review and take action. Thank you for your contribution.

Are you sure to discard your application?