Greeter and Executive Assistant

Description

Job Title: Greeter and Executive Assistant

Job Summary: We are seeking a highly motivated, versatile professional to serve as our Greeter and Executive Assistant. This dynamic role combines creating an exceptional patient experience for clientele at a high-end dental clinic, with providing comprehensive support to the clinic's owner. The ideal candidate will have a passion for hospitality, strong organizational skills, and the ability to multi-task in a fast-paced clinical setting.

Location: Downtown Vancouver - Transcend Specialized Dentistry

Position Type: Full-time

Hours: 8:30 AM - 5:30 PM (No evenings or weekends, unless requested)

Salary Range: $20 - $30 per hour, depending on experience and list of responsibilities

Key Responsibilities:

1. Patient Experience and Clinic Management

• Warmly welcome patients and provide a 5-star hospitality experience

• Manage clinic aesthetics, ambiance, and overall cleanliness

2. Executive Assistance

• Email management

• Act as a liaison between Dr. Edher and other professionals or organizations

• Manage Dr. Edher's personal and professional calendar

• Conduct research and provide concise reports as requested

3. Administrative Support

• Coordinate and schedule all team meetings

• Maintain organized digital and physical filing systems

• Occasional support in answering phones

4. Content Creation for Social Media

• Capture photos and record videos as requested for social media use

• Editing photos and videos

• Provide weekly deliverables of content to our social media team

Required Skills and Qualifications:

• 3+ years of experience in customer service, hospitality, or executive assistance

• Excellent interpersonal and communication skills

• Strong organizational skills with the ability to manage multiple projects

• Proficiency in Google Workspace and social media

• Experience with basic photo/video editing software

• Ability to maintain a professional appearance and demeanor at all times

Desired Qualities:

• Warm, friendly, and approachable personality

• Go-getter mindset with a proven track record of efficient task completion

• Strong work ethic and willingness to go above and beyond

• Proactive problem-solver with a "can-do" attitude

• Ability to remain calm and composed in busy or stressful situations

• Discretion and ability to handle confidential information

• Genuine enthusiasm for creating exceptional experiences and supporting professional growth

Additional Information:

• Single location practice; no travel between offices required

• Start date: As soon as the right candidate is found

This position requires full-time presence at the greeter desk during clinic hours, with the ability to manage multiple tasks while maintaining a welcoming presence for patients. It also requires a high degree of commitment, positive attitude, and proactive mindset to ensure all tasks are completed to the highest standard. The successful candidate will play a crucial role in shaping patients' experiences, supporting Dr. Edher's professional endeavors, and contributing to the overall success of the practice.

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