administrative assistant

Description

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years

• Work setting

• Real estate
• Business services
• Real estate company

• Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Sort, verify and process financial transactions
• Ensure accuracy of financial transactions
• Complete sales transactions

• Computer and technology knowledge

• Google Docs
• Sage Accounting Software
• MS Excel
• MS Windows
• MS Word
• Database software
• Accounting software
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail
• Yardi system
• Salesforce

• Technical terminology

• Legal
• Financial
• Business

• Area of specialization

• Commercial real estate

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