ADMINISTRATIVE ASSISTANT AND RECEPTIONIST

Description

With core values such as Integrity, Quality, Client Focus and Growth Oriented, the Pacific Group of companies includes amongst others Pacific Mergers and Acquisitions Inc. who is Canada’s leading Business Sales and Acquisitions Transaction Advisory firm and Sunbelt Business Brokers a world leading business brokerage franchise. We take pride in our core values, principles, and team.

RESPONSIBILITIES

Working in an easy going but efficient and organized process oriented environment, with emphasis on good and open communication, you are results and solution driven and responsible for providing a wide range of administrative, coordination support and reception activities in a confidential environment.

Duties and responsibilities include those of receptionist (about 20%) while the balance involves administrative and support activities of multiple companies.

You are a well-balanced and rounded, an organized individual with above average oral and written communications skills and a strong desire to learn and grow both personally and professionally.

You are an enthusiastic team player, with a positive work attitude, and committed to provide accurate and timely work. You are dedicated, energetic, positive, fun-loving, and a self-starter that enjoys team work, self-initiative and results.

Qualification

Courteously answering phone lines and welcoming guests and visitors.

Managing of incoming/outgoing mail and couriers.

Ensure orderly and secure reception.

First point of client contact on both phone and in person – greetings, set up, making coffee, cappuccino, sanitizing, etc.

Administering and maintenance of confidentiality forms and agreements.

Monitoring and process of licensing and subion and related renewals.

Assisting the marketing lead with marketing and advertising requirements.

Assisting the accounting administrator in various accounting and bookkeeping activities using QBO.

Use and administering CRM activities.

Co-ordinate office and staff activities and schedules.

Maintain, amend and update processes and procedure manuals for optimum accuracy, use and efficiency.

Assist the president with activities, appointments, and scheduling.

Prepare and/or edit internal and external documentation and or correspondence.

Assist with printing, binding, mailing, training, contracts etc.

Coordinate various broker and advisor activities and provide general required support.

Set up meetings and related.

Interface between staff and IT with related issues and activities.

Deal with Phone voice mail messages and distribution thereof.

Maintenance of meeting rooms and lunch room.

Data entry and analysis thereof as required.

Coordinate and liaise with vendors and subcontractors as required.

Other duties as assigned.

REQUIREMENTS

Post-Secondary education at minimum ideally post secondary diploma or certification or degree..

Knowledge of basic bookkeeping and accounting is essential.

Basic Quick Books (online) Skills an asset.

Above average English language and communication skills is required.

Excellent writing skills.

Above average people skills.

Team player.

Excellent Microsoft Office 365 suite skills including MS Word, Excel and Outlook.

CRM experience and or exposure an asset.

GROWTH OPPORTUNITY:

The Company believes in “growth within” and as such, welcomes the opportunity for all its employees to grow in concert.

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 2 years (required)

Work Location: In person

Application deadline: 2024-11-08

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