Categories
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Administrative Support
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Administrative Services
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Office Management
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Administrative Management
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Office Worker
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Administrative Finances
Total Price
- CAD 4 000.00 - CAD 4 780.00
Hourly Rate
- CAD 25.00 - CAD 28.00
Expected Hours
- 165
Project Length
- 12 months
Description
The University Neighbourhoods Association (UNA) is a not-for-profit organization that provides municipal-like services to approximately 15,000 residents who live in the University of British Columbia’s Point Grey campus. At the UNA, we have built a workplace culture centred around creating strong and diverse communities.
ROLES, RESPONSIBILITIES AND EXPECTATIONS
- Provide day-to-day administrative support to the Recreation Manager and team as needed.
- Coordinate business meetings, conferences, and travel arrangements.
- Assist with providing high level, priority management and calendar management.
- Prepare or assist in the preparation of business correspondence, presentations, reports and spreadsheets.
- Assist with processing expense reports in a timely and accurate manner.
- Assist with maintaining various databases, records and other documents.
- Servicing clients with professionalism, efficiency and upholding confidentiality.
- Perform general administrative duties.
· Assist with special projects as required.
· Process reimbursement and employee expense reports.
· Record and reconcile credit card accounts.
· Record all Revenues Received via PerfectMind.
· Maintain proper storage of invoices, and other documents by organizing, logging, scanning, and filing.
· Assist internal business partners with any customer service needs.
SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED
Education requirements:
· Certificate, diploma or degree with a concentration in commerce or business.
· Proven accounting experience, preferably as an Accounts payable/receivable clerk.
Experience requirements:
· Minimum 1- 2 years’ relevant work experience.
Technical knowledge, skills & abilities requirements:
- Excellent verbal and written communication skills complemented by exceptional interpersonal skills.
- Detail oriented with strong organizational skills.
- Excellent prioritization skills with the ability to excel under pressure.
- Excellent teamwork skills complemented by the ability to work well independently.
· Advanced proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
Strong understanding of the day-to-day accounting functions of a small to medium sized business.
· Working knowledge of Sage 50 software is considered an asset or other applicable industry recognized accounting software.
· Strong attention to detail and accuracy.
· Reliable and able to maintain confidentiality of all financial data.
· Excellent command of English. The ability to speak multiple languages is an asset.
· Has excellent written, verbal, interpersonal and presentation communications skills.
Soft skill requirements:
· Think Strategically – Assess options and actions based on trends and conditions in the environment, and the vision and values of the UNA.
· Build Relationships – Establish and maintain effective working relationships internally and externally to achieve the goals of the UNA.
· Creativity/Innovation – Develop new and unique ways to improve operations of the UNA and to create new opportunities.
· Focus on Community Needs – Anticipate, understand, and respond to the needs of internal and external members and residents to meet or exceed their expectations within the UNA parameters.
· Plan – Determine strategies related to the role’s accountabilities to move UNA forward, sets goals, creates and implements actions plans, and evaluates the process and results.
· Lead – Positively influence others to achieve results that are in the best interest of the UNA.
· Make Decisions – Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the UNA.
· Organize – Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
· Solve Problems – Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
· Communicate Effectively – Demonstrate excellent verbal and written communication skills.
· Foster Teamwork – Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness.
· Adaptability – Demonstrate flexibility, versatility and tolerance in a changing work environment while maintaining effectiveness and efficiency.
· Discretion – Understand and demonstrate ethical behavior and business practices.
Job Type: Part-time
Pay: $25.00-$28.00 per hour
Expected hours: 21 per week
Benefits:
- Casual dress
- Company events
- Flexible schedule
- On-site gym
Schedule:
- Monday to Friday
- No weekends
Experience:
- Accounting: 2 years (required)
- Clerical experience: 2 years (required)
- Customer service: 2 years (required)
Language:
- English (required)
Work Location: In person
Application deadline: 2024-11-30
Expected start date: 2025-01-07
Address of the job
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5923 Berton Ave #202, Vancouver, BC V6T 1W5, Canada
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