ADMINISTRATIVE ASSISTANT RECREATION PT

Description

The University Neighbourhoods Association (UNA) is a not-for-profit organization that provides municipal-like services to approximately 15,000 residents who live in the University of British Columbia’s Point Grey campus. At the UNA, we have built a workplace culture centred around creating strong and diverse communities.

ROLES, RESPONSIBILITIES AND EXPECTATIONS

• Provide day-to-day administrative support to the Recreation Manager and team as needed.
• Coordinate business meetings, conferences, and travel arrangements.
• Assist with providing high level, priority management and calendar management.
• Prepare or assist in the preparation of business correspondence, presentations, reports and spreadsheets.
• Assist with processing expense reports in a timely and accurate manner.
• Assist with maintaining various databases, records and other documents.
• Servicing clients with professionalism, efficiency and upholding confidentiality.
• Perform general administrative duties.

· Assist with special projects as required.

· Process reimbursement and employee expense reports.

· Record and reconcile credit card accounts.

· Record all Revenues Received via PerfectMind.

· Maintain proper storage of invoices, and other documents by organizing, logging, scanning, and filing.

· Assist internal business partners with any customer service needs.

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

Education requirements:

· Certificate, diploma or degree with a concentration in commerce or business.

· Proven accounting experience, preferably as an Accounts payable/receivable clerk.

Experience requirements:

· Minimum 1- 2 years’ relevant work experience.

Technical knowledge, skills & abilities requirements:

• Excellent verbal and written communication skills complemented by exceptional interpersonal skills.
• Detail oriented with strong organizational skills.
• Excellent prioritization skills with the ability to excel under pressure.
• Excellent teamwork skills complemented by the ability to work well independently.

· Advanced proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
Strong understanding of the day-to-day accounting functions of a small to medium sized business.

· Working knowledge of Sage 50 software is considered an asset or other applicable industry recognized accounting software.

· Strong attention to detail and accuracy.

· Reliable and able to maintain confidentiality of all financial data.

· Excellent command of English. The ability to speak multiple languages is an asset.

· Has excellent written, verbal, interpersonal and presentation communications skills.

Soft skill requirements:

· Think Strategically – Assess options and actions based on trends and conditions in the environment, and the vision and values of the UNA.

· Build Relationships – Establish and maintain effective working relationships internally and externally to achieve the goals of the UNA.

· Creativity/Innovation – Develop new and unique ways to improve operations of the UNA and to create new opportunities.

· Focus on Community Needs – Anticipate, understand, and respond to the needs of internal and external members and residents to meet or exceed their expectations within the UNA parameters.

· Plan – Determine strategies related to the role’s accountabilities to move UNA forward, sets goals, creates and implements actions plans, and evaluates the process and results.

· Lead – Positively influence others to achieve results that are in the best interest of the UNA.

· Make Decisions – Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the UNA.

· Organize – Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

· Solve Problems – Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

· Communicate Effectively – Demonstrate excellent verbal and written communication skills.

· Foster Teamwork – Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness.

· Adaptability – Demonstrate flexibility, versatility and tolerance in a changing work environment while maintaining effectiveness and efficiency.

· Discretion – Understand and demonstrate ethical behavior and business practices.

Job Type: Part-time

Pay: $25.00-$28.00 per hour

Expected hours: 21 per week

Benefits:

• Casual dress
• Company events
• Flexible schedule
• On-site gym

Schedule:

• Monday to Friday
• No weekends

Experience:

• Accounting: 2 years (required)
• Clerical experience: 2 years (required)
• Customer service: 2 years (required)

Language:

• English (required)

Work Location: In person

Application deadline: 2024-11-30
Expected start date: 2025-01-07

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