Assistant Event Coordinator

Description

Location: In-Office (Vancouver, BC)
Company: Investor.Events
Type: Full-Time

About Us
Investor.Events is a full-service event production company specializing in connecting public companies “stock exchange companies” with the investment community through curated, high-impact experiences. With a proven track record of hosting over 100 successful investor events across North America, we bring issuers and investors together in professional, relationship-driven environments designed to foster engagement and results.

From exclusive social presentations to VIP networking experiences, our events deliver unmatched opportunities for public companies to tell their story directly to qualified investors and finance professionals.

The Role
We’re seeking a motivated, detail-oriented, and creative Assistant Event Coordinator to join our Vancouver office. This role supports event logistics, client management, and creative production - ensuring every Investor Events experience runs seamlessly from concept to completion.

Key Responsibilities

Event Coordination & Operations
+ Support planning and execution of investor and corporate events
+ Coordinate meeting schedules, event orders, capacity numbers, and room setups
+ Handle venue sourcing, ticket distribution, and on-site event hosting
+ Assist with photography, testimonial gathering, and shareholder organizing
+ Manage timelines, logistics, and post-event reporting

Creative & Marketing Support
+ Build and manage templates for invitations, RSVP emails, LinkedIn event pages, and calendar placeholders
+ Collaborate with the design team on graphics and branded materials
+ Support client posts, LinkedIn follower growth, and engagement tracking
+ Ensure all materials align with brand standards and event objectives

Client & Relationship Management
+ Maintain and update client profiles and communication records
+ Track invitations, RSVPs, and engagement through CRM systems
+ Manage rep information and investor network databases
+ Support clients with engagement pages, conference listings, and LinkedIn content

Creative & Marketing Support
+ Build and manage templates for invitations, RSVP emails, LinkedIn event pages, and calendar placeholders
+ Collaborate with the design team on graphics and branded materials
+ Support client posts, LinkedIn follower growth, and engagement tracking
+ Ensure all materials align with brand standards and event objectives

Qualifications
+ 1-3 years of experience in event coordination, marketing, or client relations
+ Strong organizational, communication, and multitasking skills
+ Proficient with Google Workspace, CRM tools, WordPress Mgmt, and Social Media Platforms
+ Professional demeanor and ability to thrive in a fast-paced, office-based environment
+ Willingness to assist with on-site events and occasional travel

Why Join Us
+ Work in-office with a collaborative, passionate team in Vancouver
+ Be part of high-profile investor events across North America
+ Gain hands-on experience in event management, marketing, and client engagement
+ Opportunity for career growth within a creative and entrepreneurial company

Start Date: Monday, December 8
Hourly Rate: $30/hour with Medical + Dental Benefits after “onboarding and training period”

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