Bookkeeper Office Administrator

Description

compensation: $55,000 - $65,000

employment type: full-time

experience level: mid level

job title: Bookkeeper / Office Administrator

We are a small General Contracting and Painting company looking for a full time Bookkeeper / Office Administrator.

Oxford Construction Ltd is a General Contractor that specializes in Commercial and Residential Renovations, Construction Project Management and Facility Maintenance and Repair in the Metropolitan Vancouver area.

Pacific Hyland Painting Ltd is an all-round all year painting contractor servicing Strata, Commercial, Residential and Institutional clients providing interior and exterior painting services through-out the lower mainland.

We are a dynamic and energetic group looking for a Bookkeeper / Office Administrator to support our growing businesses. This is a key role that will support both companies, working out of one office.

Role / Duties:
Bookkeeper:
Accounts Receivable:
• Preparing invoices and associated documentation
• Email invoices to clients and upload to client online portals
• Posting invoices into Sage 50
• Monitoring customer accounts and follow up on overdue invoices
• Processing Credit Card payments

Accounts Payable:
• Review and post all vendor invoices into Sage 50
• Monitor payables and prepare bulk package for Management review
• Preparation of bulk cheque or EFT payments for signature and end dispersal

General Accounting Duties:
• Prepare staff payroll for management review and processing, bi-weekly
• Entering and processing staff expenses into Sage 50
• Month End reconciliation of bank statements
• Monthly Source Deduction and Extended Benefit Preparation
• Quarterly GST, EHT and WCB preparation
• Year-end reconciliation and journal entries as per direction from accountant
• Maintain customer and supplier data
• Keeping COI and Insurance documents up to date
• Annual verification of sub-contractor Certificates of Insurance

Office Admin:
• Answer telephone calls, mail and email, route messages
• Solve and keep track of issues with facilities, office equipment and assets
• Set up and maintain paper and electronic filing systems
• Helping to Create Office procedures, Administrative Policies and keep Manuals up to date
• Onboarding of new staff
• Helping to manage staff training matrix and setup training for staff
• Helping with annual vendor qualification updates
• Order and maintain office supplies
• Various other duties as required

Qualifications & Experience:
• 5+ years of full-cycle bookkeeping experience
• Proven ability to maintain a high level of accuracy and attention to detail

Education/Professional Designations:
• Certification in Bookkeeping

Technical Skills/Knowledge:
• Strong skills with small business accounting system - Sage 50 or QuickBooks
• Experience with direct pay software (ADP) an asset
• Strong skills with Microsoft Suite - Word, Outlook and Excel
• Knowledge and ability to adhere to GAAP
• Knowledge of Google Business Applications an asset – Google Docs, Sheets etc..

Competencies:
• Exceptionally strong attention to detail
• Self-motivated, self-starter who works well independently
• Dedicated and efficient work ethic
• Highly organized and Trustworthy
• Maintain a high level of confidentiality when dealing with privileged information

Guidance & Authority:
• Relied on to give guidance to the Managing Director on account balances of the company
• Receives overall business oversight from the Managing Director

Compensation and benefits:
• We offer a competitive salary and benefits package, along with opportunity for growth.

Our companies have been in business for over 35 years and we are looking for a great fit for this role to become part of our team. If you have interest in this position, the required work experience and meet the above qualifications, please reply to this add with your cover letter and resume with wage expectations.

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