Executive Assistant

Description

Job Posting: Executive Assistant, Permanent Full-Time

Primary Purpose

Responsible for ensuring administrative support for the President, Vice-President, other Executive, and Board Members; responsible for accounts payable and inputting data into accounting software; acts as a contact for the LFA; and the lead in the running of the LFA office.

DUTIES AND RESPONSIBILITIES

• Provides support for and prepares correspondence, reports, and financial reports.
• Organizes and distributes agendas, circulates materials, and records minutes of Board Meetings, General Membership Meetings, Joint Labour Management Committee meetings, and other membership meetings.
• Organizes, arranges and oversees LFA-sponsored social events.
• Manages and retrieves data for the maintenance of the Faculty Database and distribution lists.
• Inputs journal entries into accounting software.
• Performs online banking operations as needed.
• Produce Quarterly Budget Reports
• Manage communication and information on the LFA website.
• Records and transcribes minutes for LFA/Employer Bargaining.
• Additional duties as outlined in the Collective Agreement.

This Position Requires:

• Strong computer skills including advanced knowledge of MS Office; familiarity with Adobe Creative Suite, and/or databases would be an asset.
• Demonstrated experience in event organizing.
• Ability to use Simply Accounting or a similar spreadsheet program.
• Ability to input journal entries using computer accounting software programs.
• Ability to prepare monthly bank reconciliations.
• Above average ability to establish and maintain effective working relationships with the LFA (President, Board Members, and faculty).
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Ability to work under pressure and tight timelines.

MINIMUM QUALIFICATIONS

• Post-secondary secretarial training, plus 3-5 years of related experience as administrative, or equivalent position, preferably in an educational or trade union setting; preferably a post-secondary degree or diploma, or an equivalent combination of training, education, and experience
• Proficiency in the operation of computers and related software used by the LFA office. Proficiency in Microsoft Office, Word, Excel, PowerPoint, Outlook and Adobe
• Experience in a senior administrative support capacity, including experience with minute-taking and the mechanics of Board/Committee functioning.
• Experience in Simply Accounting or a similar spreadsheet program such as QuickBooks.

Salary: This position is covered fully by the terms and conditions of the Collective Agreement between LFA and CUPE 1004. Under the present terms, a successful applicant will receive a starting annual salary of $60,818.40 increasing to $62,643.00 in April 2024.

Closing Date: November 24, 2023

Start Date: On selection of the successful candidate

Send Application to: Pauline Greaves, President

Langara Faculty Association

100 West 49thAvenue

Vancouver, BC V5Y 2Z6

E-mail: [email protected]

To apply, please attach your cover letter and resume in a single document. A detailed Job Deion can be made available.

The LFA is an equal opportunity employer. Only those applicants offered an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $60,818.40 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2023-11-24

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