Financial Administrator, Foundry Central Office

Description

Salary
: The salary range for this position is CAD $31.80/Hr. - CAD $45.71/Hr.

Summary:

Reporting to the Senior Financial Analyst, the Financial Administrator is a member of the Foundry Operations and Planning team. The Financial Administrator supports financial inquiries, tracking, and reporting.

The successful applicant will:

• Work in a dynamic and complex environment.
• Provide customer focused support for internal and external financial inquiries.
• Track, monitor and reconcile financial activity for multi-sites and funding streams.

What You Bring:

Education
Bachelor's degree in a related field, plus four (4) years' recent experience related to financial analysis and data generation and reporting requirements or an equivalent combination of education, training and experience.

Skills and Abilities

• Knowledge and experience in working with Generally Accepted Accounting Principles (GAAP) and accounting policies.
• Demonstrated knowledge of computerized financial reporting systems and budget preparation.
• Advanced computer skills, specific to database navigation and reporting skills.
• Strong MS Office skills advanced Excel skills.
• Working knowledge of Windows operating systems.
• Ability to comprehend complex technical reporting concepts and then implement solutions to meet reporting requirements.
• Outstanding attention to detail, accuracy, and quality of work.
• Strong mathematical and problem solving and organizational skills.
• Demonstrated ability to provide supervision and leadership to support staff.
• Ability to work independently with minimal direction.
• Ability to manage workflow and meet multiple tight deadlines.
• Ability to communicate effectively both verbally and in writing.


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What We Offer:

• A competitive salary: The salary range for this position is $62,239 - $89,469 per year, depending on experience.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• State-of-the-art facilities: The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul’s Hospital is expected to open in 2027.
• Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
• Hybrid work opportunity.
• Meaningful impact: Your dedication and expertise will directly impact the lives of youth across the province of British Columbia.
• A comprehensive health benefits package including dental, vision, and life insurance as well as pension.

Duties and Responsibilities:

• Monitors expenditures for FCO programs on a monthly basis and reviews and analyzes the program financial information for the Directors/Managers to assist with budget planning. This includes pulling appropriate general ledger accounting information, performing review of accounts and classifying financial information for reporting, invoicing and budgeting purposes. Ensures budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts. Investigates and identifies errors/discrepancies and creates journal entries to correct accounting records and maintain financial information integrity.
• Organizes and reallocates funding to various programs as directed and provides FCO Directors and Managers with status reports on under/over-expenditures. Recommends options to ensure that the programs stay within budget.
• Processes accounts receivable/accounts payable, capital project assignments, and communicates with internal and external clients, ensuring that processing timelines are adhered to. For accounts receivable, analyses and maintains accounts by methods such as reviewing account balances and reconciling bank deposits to outstanding amounts. Follows up on uncollected balances and actions accordingly as advised by Manager, Accounting Services (or designate).
• Prepares, reviews and submits payment requests for payment processing. Utilizes computerized database program to verify data, make necessary changes to request and obtain approval for payment.
• Liaises with PHC and St. Paul's Foundation Finance staff to monitor use of donations and grants, finalize terms, facilitate disbursements and generate reports.
• Maintains an annual schedule of financial transactions related to Foundry revenue streams; liaises with vendors and external partners to ensure timely and accurate receipt and processing of invoices and payments, coordinating with FCO leads and directors as required.
• Provides advice and guidance to other staff relating to PHC accounting policies, procedures, guidelines and timelines. Brings issues that are non-conforming to the attention of the Foundry Manager, Administration or Manager, Accounting Services.
• Collects, analyzes, interprets, summarizes, and maintains claims and complex data sets for the generation of financial, statistical, and analytical reporting using advanced reporting tools. Generates periodic reports by entering or updating transactional and financial information and printing out the appropriate reports on a regular basis as needed.
• Develops and utilizes processes and methods for the auditing and quality control of operational data. Ensures that proper audit trails are maintained at all times for files and data. Develops efficiencies to increase the effectiveness of reporting and identifies ways to consolidate data.
• Supports transitioning of new policies and procedures into the existing operating processes including coordination with other departments within PHC.
• Assists Manager, Administration, in the recruitment of clerical staff through methods such as identifying vacancies, participating in the interview process and providing recommendations for hiring. Provides orientation and training of new clerical support staff.
• Directs and supervises assigned staff members, establishing responsibilities and reviewing workload. Provides guidance and advice to staff. Monitors and advises staff on performance matters and keeps Manager, Administration apprised of human resources issues.
• Prepares periodic/monthly reports, some of a confidential nature, as required from other parties. Follows up on claims as appropriate.
• Participates on high priority projects as required.
• Sets up and maintains electronic filing system and materials related to a variety of financial information. Maintains departmental filing system by performing duties such as sorting and filing correspondence and retrieving files for information as required.
• Assists financial report users by responding to inquiries and providing user training as needed.
• Performs other related duties as required.

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