Human Resources & Administrative Assistant

Description

Internal/External Posting

Position Title: Human Resources & Administrative Assistant

Classification: Non-Union

Type of Position: Part Time

Conditions of Work: On-site

Human Resources & Administrative Assistant, 24 hours per week. Part-Time position. This is an On-Site position. This is a non-union position that will be joining Kiwassa’s growing People & Culture and Administrative teams.

Overview: Kiwassa Neighbourhood House grows a welcoming and inclusive community in the vibrant Hastings-Sunrise and Grandview-Woodland neighbourhoods of East Vancouver, Located on the traditional, unceded and occupied territories of the Skwxwú7mesh (Squamish), Səlílw̓ətaʔ/Selilwitulh (TsleilWaututh), and xʷməθkwəyə̓ m (Musqueam) Nations.

Job Summary:

Provides a variety of human resources, administrative, and operations services to Kiwassa during scheduled hours. Prepares correspondence, reports and other documents and maintains a variety of human resource and administrative records, files and related filing systems.

The key responsibilities for this role include:

Duties and Responsibilities

• Perform phone screenings for prospective staff and schedule interviews with candidates.
• Prepare, update, and file letters of employment, staff documentation, and criminal record checks.
• Assist the onboarding of new staff including the assignment of devices, keys, and email accounts and adding their information to the HRIS platform.
• Record notes for meetings between the employer and the union including Joint Labour Management and Investigation meetings.
• Support staff use of IT systems and resources by providing basic technical support, liaise with IT contractors.
• Support administrative needs of senior management and Board, including meeting preparation, minute-taking, communications, and AGM support.
• Produces ad hoc reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designing format, and printing reports.
• Schedule room and equipment bookings.
• Answers telephone and in-person inquiries, routing them to appropriate staff members.
• Provides information about Kiwassa programs and activities.
• Completes general clerical office tasks and assists with other administrative tasks involving word processing, spreadsheets, database files and filing.
• Other duties as assigned.

Reporting Relationships

The position reports to the Manager, People & Culture.

What we offer:

• Extended Health and Dental Plan
• Municipal Pension Plan
• Generous vacation plus personal days
• Life-insurance, paid sick days and, if needed, long-term disability

Qualifications:

Education and Knowledge

• Minimum of 2 years’ experience in front office administration
• Excellent interpersonal and communication skills

Training and Experience

• Completion of a program of up to one (1) year certification in human resources or office administration
• Or a combination of education and experience.

Salary: $30,447.36 / annually

We strongly encourage applications from and prioritize from diverse backgrounds and experiences, including folks with disabilities, Indigenous people, racialized people and 2SLGBTQIA+ folks. We encourage, though don’t require, folks of these identities to indicate this on their cover letter.

Closing Date: 2024-10-11

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