Office Services Assistant

Description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Headquartered in Vancouver, British Columbia, QuadReal Property Group is a Canadian real estate investment, development and management company operating on a global scale.

The company’s $24.5 billion portfolio spans 23 Global Cities across 17 countries. Owned by British Columbia Investment Management Corporation (BCI), formerly bcIMC, one of Canada’s largest institutional investors, QuadReal was established to manage its real estate investment portfolio.

Role Deion

Reporting into the Assistant Office Manager, the Office Services Assistant role works cooperatively with the office services team to provide full reception, customer service and administrative support to QuadReal‘s Vancouver Corporate Head Office.

Responsibilities

• Primary Responsibility for monitoring hot desk and creating visitor workspace bookings
• Provide first point of contact for troubleshooting mobile access and booking software
• Reception coverage for daily lunch breaks which includes, answer calls, both internal and external and directing them to the appropriate person, meeting & greeting all visitors to reception and announce their arrival to the appropriate contact and assist visitors as required (printing, sending faxes etc.)
• Prepare lunchrooms, coffee stations each evening including emptying and loading dishwashers, restocking and emptying coffee machines, cleaning kitchens, moving dishware between kitchens, emptying and cleaning coffee pots
• Take an active role on the Joint Health and safety Team, including attending meetings, inspections, updating safety boards and preparing related documents
• Primary backup for processing outgoing mail, collection and distribution of incoming mail
• Code and process invoices for payment through Yardi accounting software
• Daily checks of meeting spaces to ensure the rooms are clean, tidy and in good working order, including coordinate with IT for any equipment repairs
• Assist office services team with planning events (annual Holiday Party, Pop-up Events, etc.)
• Other duties as assigned

Experience and Qualifications:

• High School diploma supplemented with post-secondary courses
• Previous experience in a related customer service and administrative role would be beneficial
• Ability to communicate effectively, both verbally and in writing
• Ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively
• Ability to allocate time effectively, work under pressure and manage tight deadlines
• Intermediate knowledge of Microsoft 365; advanced proficiency in spelling, punction, grammar
• First aid training or willing to train would be an asset

The expected annualized base salary range for this role is $45,000 to $49,000.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

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QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

Want to learn about our end-to-end recruitment process? Click this link for a short video that will take you through each step, so you’ll know exactly what to expect.

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