Proposal Coordinator
posted 2 months ago

Description

We currently have an opening for a Proposal Coordinator in our Vancouver office. We are seeking a strategic thinker and highly organized professional to make a significant impact on the Transportation Engineering Division’s success by promoting our work with clients, identifying new opportunities, and enhancing our market presence.

In this position, you will actively contribute to proposal management and delivery by creating plans to efficiently handle proposals and progressively assume coordination responsibilities. This entails sending emails and making calls to delegate tasks, following up on assigned responsibilities, consolidating information into cohesive documents, and reviewing them for consistency and potential gaps with the intent to manage the delivery process for proposals largely independently over time.

You will also play a pivotal role in initiating and managing the proposal delivery process. This will include reviewing client requirements to strategically create timelines, assignments, and schedules for pursuit kick-offs. Operating with minimal direction, you will be responsible for completing proposal materials in a professional style, while also evaluating narrative relevance, comprehension, and applicability.. The role also involves precise proofreading, editing, and rewording of text to ensure high-quality, compliant, and accurate submissions are delivered on time.

The role will also include assisting in the coordination of project sheets to ensure seamless integration into the broader proposal process. This role will also support the creation of marketing content for the transportation division on various social media platforms.

Job Requirements:
What you will bring:

• Relevant degree or diploma from an accredited post-secondary education institution
• 2+ years of demonstrated experience providing project or proposal management support .
• Excellent organizational skills to handle multiple projects simultaneously and ensuring deadlines are met.
• Proven ability to collaborate with cross-functional teams, including project managers, engineers, and marketing teams, and effectively communicate marketing strategies and business development updates.
• Reliable and able to maintain confidential information
• Strong communication and interpersonal skills
• Committed team player
• Experience with proposal and technical report preparation. Excellent writing skills (including editing, grammar, style, spelling punctuation), editing, and proofreading skills for accuracy, quality, and messaging tailored to target audiences.
• Experience working in an engineering environment, or a technical background, will be an asset
• Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and Sharepoint is an asset
• Project Management Professional (PMP®) or Certified Associate in Project Management (CAPM) with PMI is an asset.

Our commitment to you:
At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed to the growth and careers of our people, and we take great care in hiring the right people to join our team. Our unique workplace culture has been what sets us apart and we provide:

• A centrally located office in Vancouver that is easily accessible by both bus and Skytrain.
• A hybrid work environment that allows for a combination of working from home and in the office.
• Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
• Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.
• An on-site fitness center with full amenities and bike storage accessible to all staff.
• An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.
• Company supported wellness program that include lunch and learns on various topics.

Similar Jobs