Purchase & Inventory Coordinator, FTR

Description

Marketing Statement
Metro Vancouver Transit Police ("Transit Police") is the leader in regional public transit policing, operating across 22 communities. It provides policing services to all modes of transit: Bus, SeaBus, SkyTrain, and West Coast Express. In partnership with cross-regional partners, Transit Police prevents crime and provides coordinated police services to transit users throughout the region. It also seeks to have a workforce that is responsive to and reflective of the many diverse communities is serves.

Union Affiliation

Transit Police Professional Association.

Responsibilities
Procures police uniforms, equipment, weapons, and related items for Sworn members. Maintains inventory and tracks usage of all items. Provides uniform and equipment orientation to newly hired sworn members. Issues items according to established procedures and protocols. Conducts research and analysis of all equipment and uniforms in use. Utilizes departmental electronic tracking/management tools. Develops and maintains vendor relationships, sourcing new vendors as needed. Monitors the department’s monthly budget, including tracking clothing/kit expenditures, and provides regular updates to the Facilities and Asset Manager. Serves as the point of contact with TransLink’s corporate procurement department (as required). Maintains the electronic inventory system.
 

• Procures police uniforms, equipment, weapons, related items for Sworn members by:
• locating supply sources; preparing applicable requisitions and corresponding with vendors;
• reviewing and compiling vendor requisition response; obtaining quotations on specific purchases, consolidating information such as price, condition of sale, availability, quality and samples;
• recommending suitable vendors and providing quotes for equipment and uniform to Kit and Clothing Committee for consideration and approval;
• tracking purchase orders ensuring timely delivery; reviewing vendor payments, verification of data and reconciliation of information prior to entering data into the system;
• manages the purchasing budget with full accountability for operation costs and assisting the manager with annual purchasing budget preparation, highlighting contingencies
• recording and updating information of new vendors and suppliers in purchasing databases;
• compiles budget variance reports and other periodic reports as assigned.
• Maintains inventory of uniforms, equipment and other related supplies by:
• monitoring and updating inventory records, ensuring inventory levels are up-to-date and requisitioning for approval for restocking as and when required;
• keeping uniform and equipment storeroom up-to-date and conducting physical inventory on a monthly basis or as assigned;
• tracking all equipment in use by establishing and managing replacement schedules for all operational equipment required by members;
• arranging for repair of equipment as and when required, subsequent delivery of equipment and ensuring equipment has been tested after repairs;
• utilizing departmental electronic tracking/management tools;
• establishing and maintaining relationship with vendors, and sourcing out new vendors as required;
• managing and tracking expenditures against the Kit/Clothing budget, providing regular updates to the Facilities and Asset Manager;
• being the point of contact with TransLink’s corporate procurement department (as required);
• maintaining electronic inventory control system.
• Monitors and tracks monthly budget:
• creating a spreadsheet of monthly expenses based on each GL Coding;
• forwarding the spreadsheet to the Facility & Asset Manager and providing further details and discussion as required;
• tracking the monthly expenses to project and identify highly requested consumables to be used for projecting subsequent fiscal year’s budgets
• Provides uniform and equipment orientation to newly hired sworn members by:
• taking measurements and ordering body armour and equipment as necessary;
• allocating and re-allocating lockers to new or transferred members by tracking through OWL, the department’s records management system.
• Issues uniforms, equipment, and related items as per the established procedures and protocol, by:
• issuing replacement uniform and equipment upon supervisory approval;
• accountable for acquiring uniforms and equipment from members who retire, resign, or are terminated; collecting and disposing of all returned uniforms/equipment that is not suitable for re-issue;
• conducting a thorough inventory of all issued uniforms and equipment from Members who retire, resign or are terminated.
• Provide additional research and analysis of all in-use equipment and uniforms by:
• familiarizing themselves with new products, liaising with the MVTP Training Unit;
• liaising with other jurisdictional police departments to request contacts for information sources on products in terms of availability and suitability as and when required.
• Serves as a representative on the departmental Kit & Clothing sub-committee (committee), to maintain awareness of new products and requests from the Membership.
• Performs related duties as assigned, such being items of a minor nature that do not affect the value of the job.
• Create a centralized vendor repository list in OWL, containing vendors' names, contacts and products sold for terms of reference.
   

Qualifications
EDUCATION

Requires Grade 12 completion plus courses in Microsoft Office, Inventory management systems and knowledge of occupational safety guidelines in a law enforcement / military environment.

Experience

This position requires one (1) year of experience in warehouse and inventory management, including knowledge of its procedures and policies. Additionally, six (6) months of experience in a law enforcement / military environment involving the use of inventory management systems, such as Wisetrack, is required. A further period of up to six (6) months on the job is required to become thoroughly familiar with the Transit Police policies and standards.

Other Information
Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

Work Schedule
37.5 hours per week.

Work Designation
Resident. This position works predominately on-site.

Rate of Pay
Wage: $5,339 to $6,398 per month.

Conditions of Employment
Applicant will be required to possess or have the ability to obtain and maintain enhanced security clearance.

How To Apply
Please click the 'Apply' button at the top right corner of the page or go to www.translink.ca/careers to apply for this position and view instructions on the process.

INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.

Closing Date: Open until filled

Please note that only those short listed will be contacted.

Having trouble applying? Please view the System Requirements & FAQ's by going to http://www.translink.ca/careers.

Equal Employment Opportunity
Transit Police are committed to employment equity.

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