Receptionist/Administrator

Description

Job Overview:

We are seeking a skilled Receptionist/Administrator to join our team. The ideal candidate will be responsible for handling front office reception and administration duties.

Duties:

- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk

- Making bank runs to transact bank transactions at various banks on a daily basis

- Drafting simple legal documents

Qualifications:

- fluent in English, Cantonese and Mandarin (both written and verbal)

- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g., fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills

Skills:

- Ability to file and type accurately
- Familiarity with QuickBooks software preferred
- Strong clerical skills
- Proficient in phone etiquette and handling phone systems
- Data entry proficiency

This position offers competitive compensation along with opportunities for professional growth. If you meet the qualifications above, we would love to hear from you. Apply now to join our team!

Job Types: Full-time, Part-time, Permanent

Pay: $19.00-$21.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Flexible schedule
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's Degree (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Cantonese and Mandarin (preferred)

Work Location: In person

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