Secretary Clerk

Description

Location:Virtual job based in Port Perry, ON

Salary:$22.00 to $25.00 hourly (to be negotiated) for 20 to 40 hours per week

Job type:Part-time leading to full-time, Temporary

Work schedule:Early morning, Morning, Day, Evening, Weekend, On call, Flexible hours, To be determined

Workplace type:Virtual job

Start date:As soon as possible

Language:English

Job Requirements

Education

• Bachelor's degree

Experience

• 5 years or more

Asset languages

• Spanish; Castilian

Level of expertise

• Executive

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Direct staff
• Motivate staff
• Plan and control budget and expenditures
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Advise senior management
• Order office supplies and maintain inventory
• Oversee payroll administration
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• Working groups
• Staff in various areas of responsibility

Computer and technology knowledge

• Automatic data processing (ADP)
• Google Docs
• Workday
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Project
• SharePoint
• Social Media
• Accounting software
• Desktop publishing software
• Human resources software
• MS Access
• Quick Books
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• WordPerfect
• Electronic mail

Technical terminology

• Legal
• Medical
• Financial
• Business

Area of work experience

• Human resources

Specialization or experience

• Specialized environmental skills and knowledge
• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Accounting
• Payroll services

Security and safety

• Criminal record check
• Child welfare check
• Vulnerable sector check
• Credit check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Early morning

Other

• Use of artificial intelligence

Employment terms options

• Evening
• Flexible hours
• Morning

Employment terms options

• On call
• To be determined
• Day
• Weekend

Green job

• Involves duties and responsibilities that lead to positive environmental outcomes

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