13132 Payroll Administrator

Description

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

Division: Corporate Support

Department: Finance

Employment Type: Permanent Full-Time (35 hours per week)

Number of Positions: 1

Reports To: Finance Manager

Job Summary:

The Payroll Administrator is responsible for compiling payroll and benefit (“payroll”) information,; preparing the bi-weekly payroll,; processing payroll information,; completing and submitting payroll reports; maintaining payroll records.

Key Duties and Responsibilities:

• Operates computerized payroll systems and software

• Processes payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions

• Balances the payroll accounts by resolving payroll discrepancies

• Calculates and maintains records for all salary placements and increments

• Calculates, prepares, reconciles payroll for payroll remittances

• Reconciles payroll deductions to general ledger accounts

• Determines benefit eligibility for employees

• Enters, maintains, and updates employee benefits information online for Benefit Carriers

• Prepares and/or assists in preparation of monthly and annual reports from payroll data for unions, pensions, and various government departments

• Answers payroll/benefit related inquiries from employees, supervisors and external agencies

• Ensures compliance with federal and provincial regulations and guidelines

• Maintains payroll operations by following policies and procedures

• Reports changes when needed

• Keeps abreast of any changes in legislations that impact payroll administration

• Reviews and reconciles annual payroll accounts in preparation for the annual audit

• Liaises with auditors as required

• Assists the Finance team in reconciling all payroll accounts including remittance accounts and the payroll register as required

• Assists and performs back up duties for other finance staff including general ledger entries

• Prepares monthly reports to program managers to assist in tracking and analyzing expenses

• Prepares ad-hoc and analytical reports and summaries as required
• Performs other related duties assigned by the Finance Manager

Education, Training and Experience:

• Bachelor’s degree in Accounting or Finance or Business
• Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association
• Minimum of 3 years’ payroll and benefits administration experience
• Experience working in non-profit sector is an asset
• Knowledge of unionized payroll
• Knowledge of Comvida and Payworks systems is an asset
• Knowledge of applicable Federal and Provincial privacy legislation

Job Skills and Abilities:

• Excellent verbal, and written communication skills
• Excellent interpersonal and relationship-building skills
• Excellent customer service skills
• Excellent time management, organization and coordination skills
• Excellent numerical and data analytical skills
• Excellent process improvement and problem resolution skills
• Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS office programs
• Ability to work with detailed information with accuracy
• Ability to aggregate and analyze information and data for effective problem solving
• Ability to plan, organize, and manage workloads
• Ability to hold and handle sensitive and private information in confidence
• Ability to work independently and as a part of a team

Additional Information:

• Criminal Record Check Required

• Ability to work evenings and weekends as required

About S.U.C.C.E.S.S.:

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

At S.U.C.C.E.S.S., we take care of our communities and our people!

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

• paid time off ‘monthly wellness days’ (up to 12 days per year)
• additional agency holidays (2 additional statutory holidays)
• 3 weeks annual vacation (starting) and up to 6 weeks (maximum)
• company-funded pension (GRRSP)
• extended health & dental plan
• employee & family assistance programs
• access to wellness programs (such as subion to Headspace), and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

Interested candidates please apply by 11:59pm August 16, 2024

While we appreciate all applications, only those selected for an interview will be contacted.

Similar Jobs