Administrative Assistant

Description

About Us

At EdgeFlow, we’re revolutionizing the way Financial Advisory & Insurance businesses operate. By simplifying complex systems, streamlining workflows, and driving growth, we empower our clients to focus on what truly matters. Our white-glove approach ensures every detail is handled seamlessly from start to finish. Joining EdgeFlow means becoming part of a cutting-edge, collaborative, solutions-driven team dedicated to eliminating frustration, reclaiming time, and delivering impactful results. If you’re ready to make a difference and thrive in a lightning fast-paced environment, we want to hear from you.

Position Overview

We’re looking for a Remote Administrative Assistant to support our Co-Founders and leadership team by managing key administrative tasks, streamlining internal operations, and ensuring smooth day-to-day execution in a remote, tech-enabled environment. This role is ideal for someone highly organized, tech-savvy, and proactive in managing multiple priorities while maintaining confidentiality and professionalism.

What You’ll Do

• Project Coordination: Help manage and track progress on key projects, ensuring deadlines are met and deliverables are on track.
• Executive & Operational Support: Provide direct administrative support to the Co-Founders, including scheduling meetings, managing calendars, handling correspondence, and tracking action items.
• Tech-Enabled Workflow Management: Leverage tools such as Notion, Slack, and automation platforms (Zapier, Make) to streamline workflows and optimize productivity.
• Document & Data Management: Maintain organized digital records, manage key operational documents, and ensure accessibility across remote teams.
• Process Improvement & Automation: Identify inefficiencies in workflows and implement technology-driven solutions to improve operational efficiency.
• Cross-Functional Collaboration: Act as a liaison between leadership, internal teams, and external stakeholders to facilitate seamless communication and execution.
• General Administrative Tasks: Handle ad-hoc administrative responsibilities, including managing vendor relationships and optimizing remote office operations.

What You’ll Bring

Required Skills & Experience

• Experience: 2+ years in an administrative, executive assistant, or operations support role, ideally in a remote, tech-forward, or startup environment.
• Tech-Savvy Mindset: Proficiency with remote collaboration tools such as Slack, Notion, and workflow automation tools like Zapier or Make.
• Exceptional Organizational Skills: Ability to manage multiple priorities, maintain structured documentation, and optimize processes.
• Strong Communication & Coordination: Excellent written and verbal communication skills to interact effectively with executives, clients, and teams.
• Problem-Solving & Adaptability: A proactive approach to identifying challenges and implementing practical solutions in a remote setting.
• High Attention to Detail: Ability to ensure accuracy and consistency in documents, reports, and operational tasks.

Bonus Skills & Experience

• Understanding of financial advisory or insurance industry workflows to better relate to client needs.
• Previous experience in a tech startup or SaaS environment.
• Background in remote team coordination

Why Join Us?

• Work Where You Want Policy: Remote across Canada
• Flexible Work Hours: Provides the ability to balance personal commitments with professional growth.
• Culture of Teamwork and Compassion: Be part of a culture that believes in teamwork, collaboration, continuous improvement, and leading with compassion.
• Growth Opportunities: Be a key driver of our growth and success—both for EdgeFlow and our clients. At our fast-growing startup, your contributions will directly shape our future, and as we scale, so will your opportunities to learn, grow, and thrive!

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