Administrative Specialist
posted 3 months ago

Description

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 to less than 7 months
• or equivalent experience

Work setting

• Relocation costs covered by employer
• Real estate

Tasks

• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Supervise office and volunteer staff
• Plan, develop and implement recruitment strategies
• Perform basic bookkeeping tasks
• Oversee the preparation of reports
• Oversee development of communication strategies
• Negotiate collective agreements on behalf of employers or workers
• Manage contracts
• Manage training and development strategies
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing support
• Conduct research
• Assign, co-ordinate and review projects and programs
• Provide customer service
• Advise senior management
• Oversee the analysis of employee data and information
• Work with the marketing department to understand and communicate marketing messages to the field

Supervision

• Staff in various areas of responsibility

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• Project management software
• MS Outlook
• Social Media

Technical terminology

• Business

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Client focus
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Quick learner
• Time management

Screening questions

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

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