Contracts and Vendor Specialist

Description

Marketing Statement
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion!

Responsibilities
PRIMARY PURPOSE

Supports development, implementation and management of the full contract management & vendor management cycle. Administers commercial activities related to assigned contracts to ensure consistency with contracts’ terms and conditions, including but not limited to performance evaluation, progress review, change implementation, progress payment verification and certification, claim assessment and preparation of claim assessment reports etc. Supports vendor performance and risk management activities.

Key Accountabilities
Assists in the development of Contract & Vendor Management (CVM) Plans to ensure all aspects of assigned contracts are met and vendor is performing as per contractual obligations. Implements the CVM process from post-award through close-out. Maintains documentation in accordance with the procedures and practices.

Supports CVM team in the development of contracting strategies, sourcing, negotiation, award, execution, contract management administration and close out of contracts. Supports the negotiation of contracts, when required and subsequent contracts administration management.

Responsible for preparation of documentation related to formal notices, letters, changes, claims, reports and any other contract management documentation. Leads the negotiation and implementation of contracts changes and claims, when assigned.

Highlights risks in the contracts to the stakeholders and supports in managing the identified risks. Collaborates with stakeholders and supports reporting manager to develop and implement risk mitigation plans, track risks and reports on any concerns.

Tracks commercial activities related to assigned contracts to ensure compliance with contract terms and conditions. Collaborates with the reporting manager and stakeholders to ensure that claims assessment and change orders are promptly registered and dealt with appropriately, including, but not limited to interim progress payment verification and certification, claim assessment and preparation of claim assessment reports.

Liaises with cross-functional teams internally, and with external stakeholders regarding commercial aspects of the assigned contracts. Supports the stakeholders in the interpretation and implementation of the contractual obligations and specifications to ensure adherence and compliance.

Prepares contract amendments to ensure effectiveness of contractual change management and reviews financial implications. Reviews contract invoices, prepares documentation for contract closeout and ensures all documentation is processed and properly archived.

Serves as a liaison with internal stakeholders for budget forecast and provisions for anticipated changes to the contracts. Participates in and leads, when assigned progress review meetings. Prepares monthly and quarterly reports on project performance in compliance with the internal and senior government requirements and brings anomalies to the attention of CVM teams.

Prepares documents for progress review meetings on a regular basis with CVM team and stakeholders. Assists the CVM team to monitor and manage vendor performance and supports the CVM team with reviewing vendor performance based on the Vendor Performance Evaluation Plan.

Implements contract management procedures and processes to ensure compliance with TransLink’s policies and audits. Drafts and/or reviews letters regarding commercial/contractual matters.

Collaborates with stakeholders to support development of the commercial aspect of business case. Provides materials for monthly meetings with senior leadership related to commercial, contractual, risk and vendor performance etc., as required.

Manage contracts, under supervision of reporting manager, as required.

Qualifications
EDUCATION AND EXPERIENCE

The requirements for the role are acquired through completion of a university degree in Engineering and Quantity Surveying, Commerce, Business Administration or a related field plus a minimum of five (5) years progressive experience in the management of highly complex and high-risk contracts.

Other Requirements
Solid knowledge of the concepts, principles, practices and techniques related to claim assessment, contract management, commercial management with strong working knowledge of private and public sector best practices in contract management cycle from planning to implementation.

Strong interpersonal skills and the ability to participate in cross-functional, cross-entity teams with the ability to exercise diplomacy and tact and to build consensus.

Advanced presentation, written and oral communication skills.

Solid planning, organization, and time management skills

Experience with cost control and earned value management reporting is an asset

Experience with vendor performance management is an asset.

Other Information
Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

Work Schedule
37.5 hours per week.

Work Designation
Hybrid

This position offers the flexibility of working both on-site and remotely within B.C.

Rate of Pay
The salary for this position ranges from $82,400 - $123,600 per annum. Actual salary offered will be based on education, experience, skills, and qualifications as they relate to the role.

We aim to provide competitive pay that reflects your professional background and expertise. We want to ensure our offer will align with your strengths considering experience, skills, and internal equity to offer a fair and equitable salary. The Total Compensation Package, which includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan as well as other employment offerings will be discussed in detail as your application progresses.

How To Apply
Please click the 'Apply' button at the top right corner of the page or go to http://www.translink.ca/careers to apply for this position and view instructions on the process.

INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.

Posting Date: March 05, 2025

Closing Date: Open until filled

Please note that only those short listed will be contacted.

Having trouble applying? Please view the System Requirements & FAQ's by going to http://www.translink.ca/careers.

Equal Employment Opportunity

TransLink is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to equity, diversity and inclusion.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us at [email protected].

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