Office Administrator

Description

Are you organized, client-focused, and ready for a new challenge in a dynamic and luxurious transportation environment?

Griffin Transportation Services Inc is looking for an Office Administrator, like YOU, to join their growing team in Vancouver, BC!

ABOUT YOU

• You’re a confident and proactive self-starter with excellent administrative and problem-solving skills. 
• You're an effective communicator who adapts communication and working styles to collaborate with a diverse range of personalities.
• You develop and maintain professional relationships, taking a client-centric approach to deliver valuable results.  
• You're self-directed, resourceful, and adept at identifying and creating solutions to problems independently.

KEY RESPONSIBILITIES

• General Office Administration:
• Perform clerical duties such as word processing, email correspondence, and maintaining filing and record systems.
• Manage office supplies, handle mail, schedule appointments, and coordinate meetings.
• Maintain office organization and ensure smooth office operations.
• Prepare marketing material in advance for upcoming events including in-house advertising, print, Facebook, and the web.
• Data Entry and Database Management:
• Accurately enter and maintain data in various systems.
• Ensure data integrity and confidentiality.
• Work with management to update and maintain information on the intranet.
• Customer Service:
• Handle customer inquiries and complaints professionally over the phone and email.
• Provide exceptional service to both internal and external customers.
• Team Support:
• Support multiple departments including dispatch, reservations, and accounting.
• Assist with Microsoft Teams and other collaboration tools.
• Provide administrative support as required to various teams.
• Bookkeeping and Payroll:
• Assist with basic bookkeeping tasks such as pulling hours and entering them into Payworks.
• Handle payroll data entry and ensure timely processing.
• Training and Documentation:
• Provide training to new staff and support ongoing development initiatives.
• Create and update manuals and reference materials for training purposes.
• Assist with the creation of training materials and ensure accuracy of processes and procedures.
• Additional Duties:
• Assist with reporting, planning, and other general administrative duties as required.
• Maintain good customer relations and assist with additional tasks as needed.

YOUR QUALIFICATIONS

• 2+ years of experience owning your role as an Office Administrator or Administrative Assistant.
• High school diploma required; a bachelor’s degree or a diploma in Office Administration, Business, or a related field is an asset.
• Confident in navigating Microsoft Office (Word, Excel, PowerPoint) applications, Teams, Outlook, and Payworks.
• Vibrant and welcoming demeanor to deliver outstanding customer service to clients.
• Outstanding organization and time-management skills to thrive in fast-paced work environments.
• Exceptional written and verbal communication skills to liaise with clients, staff, and stakeholders.
• Strong attention to detail to deliver accurate and high-quality work every single time.
• Resourceful and adaptable problem-solver that implements feedback quickly and effectively.

NICE TO HAVE

• Previous experience working in the transportation industry.
• Basic financial understanding of payroll using QuickBooks is considered a bonus.
• Exposure to HR, recruitment and employee relations is a great asset to bring to the table.
• Experience managing relationships with private clientele is considered an asset.

WHAT’S IN IT FOR YOU?

• Competitive compensation of $50K – $60K to reward your hard work.
• Comprehensive health and dental benefits package to meet your specific needs.
• Engaging in-office work environment that fosters collaboration and innovation, with full-time hours to keep you connected and inspired.
• Exciting training opportunities to support your professional growth and development.
• Driven team committed to putting its people first and delivering excellence with every project.

ABOUT GRIFFIN TRANSPORTATION SERVICES INC

Journey with Griffin Transportation, where every mile reflects luxury and reliability. Since 1999, we’ve redefined transportation in and beyond the vibrant city of Vancouver. Our curated fleet of sedans, SUVs, executive vans, and buses is not merely about transportation but about experiencing unparalleled comfort and elegance. Griffin Transportation ensures safety, premier Vancouver Limo Service, and complete satisfaction. Whether navigating the corporate world or exploring the city’s scenic beauty, our experienced staff, cutting-edge technology, and professional chauffeurs guarantee a seamless journey every time.

If you are ready to contribute to an organization that has its sights set on the future, we want to meet you!

Apply today by submitting your resume and cover letter!

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care

Flexible language requirement:

• French not required

Schedule:

• Every Weekend
• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Language:

• English (required)

Work Location: In person

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