Office Assistant/Receptionist (Temp)

Description

Covid-19 vaccination: Proof of vaccine required to support people to access community activities as per provincial guidelines.

Who we are:

Spectrum Society assists adults with developmental disabilities to enjoy full lives in community, supported by networks of family, friends and allies.

What we offer:

- Competitive wages

- Hands-On Training

- Group Benefit package to all employees working 20 hours or more in a permanent position; includes extended Health/Dental, MSP and MPP

- Promotion of lifelong learning with ongoing training and advancement opportunities

- Annual Events to bring everyone together; people we support, their families and our team

Highlights:

We are looking for a positive, outgoing individual that embraces diversity and enjoys working in a forever changing environment that is geared towards people, community and support.

Duties and responsibilities:

- Promote and develop a friendly, welcoming atmosphere at Spectrum’s head office that reflects our stated values.

- Supervise volunteers.

- Provide courteous, solution-oriented assistance to employees, volunteers, families, and members of the public who phone or come in to the office.

- Maintain meeting room booking schedule; assist with meeting preparation including booking venues, arranging catering as requested by Coordinators or Directors.

- Maintain office equipment and inventory of supplies.

- Oversee bulk purchasing of items for Spectrum programs.

- Welcome people who come to the office for meetings; provide information, refreshments, etc.

- Maintain office files (paper and electronic), according to standards.

- Answer telephone calls and forward messages to staff.

- Experience with photocopying, faxing, mailing, Microsoft office software including Outlook are distinct assets.

- You will be responsible to open the office, prepare beverages and maintain meeting rooms throughout the day.

Probation 3 Months

Preferred Training or Experience:

- Previous experience working with individuals with disabilities is an asset.

- Basic receptionist skills required

- Experience with Microsoft Office, Outlook

- Experience with Meridian Phones

- Experience with photocopying/scanning and faxing

Specific Training or Experience Required:

- Computer proficiency (email, Word, internet usage)

Expected Hours of Work:

- Standard office hours are from 9:00am-5:00pm (Monday-Friday) contract term of 3 months with possible extension.

Covid-19 Vaccination Proof of vaccine required to support people to access community activities as per provincial guidelines

Job Types: Full-time, Fixed term contract

Pay: $24.50-$26.65 per hour

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Day shift
• No weekends

Experience:

• Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-02-02

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