Whitelaw Twining, Granville Street, Vancouver, BC, Canada, 
Verification Level: 4/7Office Services Assistant
posted 1 year agoCategories
Administrative Support
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Administrative Services
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Office Management
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Administrative Management
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Office Worker
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Administrative Finances
Total Price
- CAD 36 521.74 - CAD 45 000.00
Hourly Rate
- CAD 17.39 - CAD 18.26
Expected Hours
2 121
Project Length
- 12 months
Description
Whitelaw Twining is a highly successful multi-disciplinary firm with a focus on litigation and with offices in Vancouver, Calgary, and Toronto providing a full range of legal expertise. In 2022, we increased the opportunities for our firm and our staff by joining the DWF Group, a global provider of integrated legal and business services.
We are an innovative, passionate team, promoting a professional, supportive, and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients.
Responsibilities
- Organize and manage file storage, including closing files and coordinating off-site storage.
- Support reception during breaks, absences, and vacation coverage.
- Coordinate vendor visits for office equipment maintenance and troubleshoot basic office technology issues.
- Manage mail services, including sorting, distributing, and processing incoming and outgoing mail.
- Assist with setting up workstations and onboarding materials for new hires.
- Maintain the cleanliness and orderliness of office areas, including reception, boardrooms, and kitchens.
- Stock and replenish supplies, including snacks, beverages, and office essentials.
- Provide administrative support during firm events, including setup and takedown.
- Serve as the first point of contact for visitors, offering a professional and welcoming presence.
- Perform additional administrative tasks and assist with other office projects as needed.
Qualifications
- Up to 1 year of administrative or customer service experience.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite and comfort with managing basic office technology.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and handle a high volume of work effectively.
- Professional and polished communication skills, with a customer-service focus.
- Comfortable working both independently and collaboratively as part of a team.
- Legal office experience is an asset but not required.
- Flexible to work shifts between 7:45 am and 5 pm, with occasional overtime.
What We Offer
Benefits: Extended Health, Dental, Long-Term Disability, Wellbeing Allowance, casual dress code, early finish ahead of statutory holidays, and more.
Address of the job
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200 Granville Street #2400, Vancouver, BC V6C 1S4, Canada
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