Office Services Assistant

Description

Whitelaw Twining is a highly successful multi-disciplinary firm with a focus on litigation and with offices in Vancouver, Calgary, and Toronto providing a full range of legal expertise. In 2022, we increased the opportunities for our firm and our staff by joining the DWF Group, a global provider of integrated legal and business services.

We are an innovative, passionate team, promoting a professional, supportive, and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients.

Responsibilities

• Organize and manage file storage, including closing files and coordinating off-site storage.
• Support reception during breaks, absences, and vacation coverage.
• Coordinate vendor visits for office equipment maintenance and troubleshoot basic office technology issues.
• Manage mail services, including sorting, distributing, and processing incoming and outgoing mail.
• Assist with setting up workstations and onboarding materials for new hires.
• Maintain the cleanliness and orderliness of office areas, including reception, boardrooms, and kitchens.
• Stock and replenish supplies, including snacks, beverages, and office essentials.
• Provide administrative support during firm events, including setup and takedown.
• Serve as the first point of contact for visitors, offering a professional and welcoming presence.
• Perform additional administrative tasks and assist with other office projects as needed.

Qualifications

• Up to 1 year of administrative or customer service experience.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite and comfort with managing basic office technology.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks and handle a high volume of work effectively.
• Professional and polished communication skills, with a customer-service focus.
• Comfortable working both independently and collaboratively as part of a team.
• Legal office experience is an asset but not required.
• Flexible to work shifts between 7:45 am and 5 pm, with occasional overtime.

What We Offer

Benefits: Extended Health, Dental, Long-Term Disability, Wellbeing Allowance, casual dress code, early finish ahead of statutory holidays, and more.

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