Payroll Administrator

Description

Competition Number: PAYRO001686
Type: Internal & External candidates (Indeterminate)
Hours of Work: 40 hours per week, Monday to Friday, 8:30 a.m. to 5:00 p.m.
Compensation $65K - $70K annually plus Leave, benefits & Pension Plan..
Program & Location: Hybrid work. While some hours in our Gastown office are required, working from home is an option.
Deadline: By noon on Tuesday, September 3, 2024

About Us:

Atira Women's Resource Society, an award-winning nonprofit organization known for its inclusionary hiring practices and where a job is more than a pay cheque. We offer the opportunity to work alongside a remarkable group of women working to make the world a more just place, one woman, one child, one home, one job at a time.

The Opportunity:

The Payroll Administrator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Payroll team. You know how to be curious about opportunities, and how to be real with feedback and support for each business unit you support.

As the Payroll Administrator, you will be responsible for all activities regarding payroll processing and administration, including tasks such as entering payroll information, conducting precise calculations, and safeguarding the confidentiality of employee records.

About You:

We are looking for a talented individual with a keen eye for detail, strong analytical skills, and efficient data processing abilities to join our collaborative team at Atira. Our ideal candidate will have a passion for navigating complex information and ensuring the utmost accuracy in all payroll-related duties.

Reporting to the Payroll Manager, the Payroll Administrator will undertake the following responsibilities:

• Process semi-monthly and bi-weekly payroll for about 900 employees in various pay groups.
• Process payroll layoffs as they occur; produce Records of Employment
• Perform required wage increases and pay adjustments as requested by management or as outlined in the union agreements.
• Respond to employee questions and concerns.
• Resolve payroll discrepancies by collecting and analyzing information and interacting with various departments, managers, and employees.
• Respond and fulfil requests for employment verifications, Service Canada requests, WCB and wage garnishment requests.
• Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
• Production of year end forms (T4, T4Summary & T4A)
• Produce any journal entries relating to payroll reconciliations.
• Complete filing as necessary
• Act as back up to colleagues during vacation.

Work with other Payroll Administrators, Human Resources, Finance Department to ensure all employees are remunerated and in compliance with all federal and provincial legislation and the collective agreements.

Qualifications:

• PCP designation
• Demonstrated experience with payroll software like UKG or similar payroll software
• Post-Secondary education in Accounting, Business or Finance is preferred or a combination of education and work experience.
• Minimum 2 years of recent payroll Canadian Unionized payroll processing experience or an equivalent combination of education and related experience
• Experience and good working knowledge of payroll systems (UKG preferred), internal controls and management.
• Experience in processing hourly timesheets, salaries, bonuses, and other forms of compensation.
• Ability to prepare ad hoc reports using MS Excel (intermediate level preferred)
• Intermediate proficiency in MS Excel and MS Word
• Must be able to handle confidential information in an ethical and professional manner.
• Sound analytical thinking, planning, prioritization, and execution skills!
• Effective attention to detail and a high degree of accuracy
• Ability to respond appropriately in pressure situations with a calm and steady demeanor.
• Ability to effectively communicate both verbally and in writing.
• Strong customer service focus, work ethic and positive team attitude
• Knowledge of legal and regulatory compliance and procedures including labor laws and employment standards in jurisdictions where Atira operates.
• Exceptional organization and time management skills

You must be authorized to work in Canada. All positions are subject to a criminal record check.

Resumes from qualified First Nations, Métis and or Inuit women are encouraged, as are resumes from Black women, women of colour, trans women, women who are disabled and women from other equity seeking groups. Fluency in a language(s) other than English is an asset.

Application Process:

Please provide a cover letter with a current resume describing how you meet or exceed the above-noted qualifications. Candidates who lack the experience and qualifications set out in the posting may not be considered. Please go to atira.bc.ca/careers for a current list of postings. We thank all applicants for their interest, but only those selected for an interview will be contacted. Atira Women’s Resource Society is committed to employment equity and encourages applications from all qualified individuals.

Licenses & Certifications

Required

• Payroll Certificate

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