Payroll and Benefits Specialist

Description

Your Talent, Your Terms | Results, Recognition and Rewards

TFG’s culture is results, recognition and rewards based, with a focus on achieving results in a high performing team environment.

TFG Financial Corporation, as part of the Travelers Financial Group of Companies, is one of the largest independent commercial equipment finance companies in Canada. Our mission and purpose is to be our customer’s first choice by making equipment financing easy while providing a wide range financing solutions. Together, through our core principles, we help our partners to achieve what’s important in their business.

TFG is an equal opportunity employer and believes in providing a diverse and inclusive workplace where all team members have an opportunity to succeed.

Job responsibilities

The Payroll and Benefits Specialist and Accounting Assistant is responsible for completing the full payroll process which includes processing semi-monthly payroll and administrating employee benefits in accordance with the relevant federal and provincial/state employment laws and regulations, and company policies. The role will also be responsible for preparing and recording payroll journal entries and assisting with other accounting tasks.

• Process semi-monthly payroll in ADP for Canada and US employees (approximately 200 employees in total) including full-time, part-time, hourly and contract employees (25%)
• Calculate sales commissions for the sales team members (5%)
• Ensure payroll is possessed timely and accurately which includes regular salary, salary adjustments, commissions, one-time payments, bonuses, taxable benefits, employee benefits premium deductions, parking deduction, government source deductions and employer contributions
• Prepare termination pay and Records of Employment (ROE) for the Canada Revenue Agency or equivalents
• Manage Canadian and US payroll accounts including set up of new accounts in new States
• Send welcome packages to new employees including setting up employee’s individual ADP payroll account and benefit enrolment forms
• Administer and update employee benefit program for new employee enrolments, cessations and changes to coverage (5%)
• Assist employees with extended health benefits programs
• Ensure employee benefit coverage and information is accurate and up to date
• Review monthly extended health benefit invoice to ensure that charges are accurate
• Work closely with the Human Resources department to ensure changes to payroll and benefits are processed accurately and timely
• Manage the Payroll and Benefits e-mail inbox and promptly respond to employee inquiries (5%)
• Prepare semi-monthly payroll journal entries with proper departmental calculations and related company allocations (5%)
• Prepare and calculate WCB filings, quarterly BC Employer Health Tax, Statistics Canada surveys for payroll and annual T4 and W-2 filings
• Prepare T4 and W-2 reconciliation to the general ledger
• Adhere to and maintain internal control
• Identify opportunities for process improvement
• Responsible for employee parking administration
• Process and record vendor/supplier payments for small legal entities (10%)
• Activate leases and loans in the loan management system (25%)
• Process and calculate buyouts, maintain buyout tracker and reconcile cash required for buyout on a weekly basis (10%)
• Other related tasks which may include some basic accounting, transactional and administration work, as required (10%)

Qualifications, knowledge and experience

• A strong sense of integrity, professionalism and a results-oriented attitude to continually improve processes and systems, enhance efficiency, and contribute to overall organizational success
• Minimum 3 years of job-related experience in payroll and benefit administration in mid sized organizations
• Familiar with federal and provincial/state employment laws and regulations in Canada and US
• Familiar with Canada Revenue Agency and US state payroll tax calculations and taxable benefits rules
• Experience with ADP, Ceridian or payroll module of major accounting software
• Bachelor’s degree or Canadian certificate/diploma in accounting or finance is an asset
• Payroll Compliance Practitioner (PCP) is required, Payroll Leadership Professional (PLP) would be an asset
• Basic accounting knowledge and skills
• Must plan the work to meet strict deadlines for payroll and benefit processing, always being aware of the impact to the workflow of other team members
• Excellent organizational skills and ability to work in a fast-paced environment
• Self-motivated with the drive to take on new challenges, and learn new knowledge and skills
• Positive attitude and excellent customer service skills
• Detail oriented and ability to identify errors
• Advanced skills with Microsoft Office applications including Excel, Word and Outlook are required

What we offer

• Leaders who support your development
• Opportunity to take on progressively greater accountabilities
• Ability to make a difference and lasting impact
• Training will be done in person in our Downtown Vancouver office
• Hybrid working environment with two to three days working in office
• Comprehensive medical and dental benefits

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