Receptionist/Host

Description

Whitelaw Twining is a highly successful multi-disciplinary firm with a focus on litigation and with offices in Vancouver, Calgary and Toronto providing a full-range of legal expertise. In 2022, we increased the opportunities for our firm and our staff by joining the DWF Group, a global provider of integrated legal and business services.

We are an innovative, passionate team, promoting a professional, supportive and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients.

Whitelaw Twining is extremely proud of its professional work environment that encourages team and social interaction between staff and lawyers. We believe that people work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.

Join us at WT!

We are currently seeking a Receptionist/Host to join our Vancouver team.

This is a position for an ambitious professional with at least 3 years of administrative/reception experience. The successful candidate will be able to build positive working relationships, have a keen eye for detail, a professional demeanor, and excellent client service skills.

What you’ll be doing:

• Greet and direct clients over the phone and in-person;
• Provide positive first impression to visitors of the firm;
• Assist with set up and clean up for meetings and in-house professional development seminars;
• Daily upkeep of bistro and kitchens, including re stocking snacks and beverages, loading / unloading dishwashers;
• Maintain up to date reception manual and telephone instructions;
• Create internal bookings for boardrooms as needed;
• Update and distribute staff phone list when new hires start;
• Coordinate and assist with travel arrangements for the firm;
• Assist with File Openings and conflict searches as needed;
• Assist with Trust payments and other accounting related tasks as needed;
• File-related data entry into Excel spreadsheets;
• Assist with social events as needed (help with planning, preparation, clean up, etc.);
• Assist with large projects such as Holiday Card lists, etc;
• Assist with various other miscellaneous tasks as requested.

What you'll bring:

• At least 3 years of administrative/reception experience;
• Excellent attention to detail;
• Excellent organizational skills;
• Basic knowledge of Microsoft Excel;
• Professional and polished attitude communicating with others;
• Ability to prioritize and multi-task;
• Experience in a legal setting or professional services firm is an asset.

The salary range for this position is $48,000 - $58,000 per annum, dependent on individual experience.

Our firm benefits include Extended Health benefit, Dental coverage, LTD, DI, casual dress code, wellbeing allowance, early finish ahead of statutory holidays and more.

Diversity, Equality and Inclusion:

Nurturing talent is very important to us. We are committed to equal opportunities in all areas of work and business. We want people to achieve their best, which will positively impact on our clients and communities in which we live and work. At Whitelaw Twining and DWF Group, we empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.

Embrace this opportunity to make a meaningful impact on our firm’s success, submit your resume and cover letter!

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