Receptionist/Office Coordinator

Description

Who We Are

Located in Vancouver, Cressey Development Group is a leading real estate firm established over 50 years ago. Over this time, Cressey has evolved into a full cycle development, construction, and property management company that does more than construct buildings. We create communities – the kind of desirable places that people are proud to own, proud to live in, and proud to call home.

Job Overview

Reporting directly to the Director of Human Resources. As the Receptionist and Office Coordinator you will be the vibrant heartbeat of our office. You'll manage our phone system, welcome visitors, handle important documents, coordinate boardroom bookings, and assist with HR initiatives and company-wide communication. Your creativity will shine as you plan and execute exciting social events that foster team cohesion. You are a proactive problem-solver with top-notch organizational skills and a passion for creating a positive work environment.

Key Responsibilities

• Operate the phone system, managing incoming and outgoing calls, screening, and directing them efficiently. Relay messages accurately and promptly.
• Provide a warm and welcoming atmosphere to visitors, offering general support and assistance as needed.
• Organize, date stamp, and promptly distribute incoming mail and courier deliveries. Prepare and process outgoing mail and courier requests with attention to detail, providing necessary documentation and tracking information.
• Maintain records of office parking, including employee registrations, updates, and cancellations, as well as addressing any parking violations promptly.
• Ensure the general office environment remains well-kept, including common areas, kitchens, boardrooms, supply rooms, and storage areas.
• Monitor and maintain operational status of office equipment such as the phone system, photocopier, printer, and fax machines. Arrange for maintenance and repairs as required.
• Coordinate boardroom bookings efficiently using Microsoft Outlook calendars.
• Update and manage the master employee listing and seating plan, ensuring accuracy and timeliness.
• Assist HR team with company wide communication initiatives as needed.
• Take an active role in planning and executing company social events, fostering a positive and cohesive team environment.
• Conduct research and present recommendations for new office suppliers and coffee supply services when necessary.
• Assist in recruitment initiatives by scheduling interviews, coordinating candidate communications, and supporting onboarding processes.
• Other duties as assigned.

Skills and Qualifications

• 1-3 years of previous administrative or receptionist experience is considered an asset.
• High school diploma required, additional qualification or courses in administration a plus.
• Strong knowledge of office management systems and procedures
• Highly proficient in Microsoft Office (specifically Excel, Outlook, and PowerPoint)
• Very organized with the ability to effectively multi-task, time manage, and prioritize tasks based on monthly cycles and multiple deadlines.
• Strong attention to detail with good problem solving and analytical skills.
• Quick learner and works well independently and in a team setting.
• Excellent communication skills and customer service oriented.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Experience:

• Front desk: 2 years (required)
• Administrative experience: 2 years (required)

Work Location: In person

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