13125 Payroll Supervisor

Description

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks. Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

 

Division: Corporate Support

Department: Finance

Employment Type: Permanent Full-Time (35 hours per week)

Number of Positions: 1

Reports To: Finance Manager

 

Job Summary:

 

The Payroll Supervisor is responsible for compiling payroll and benefit (“payroll”) information; managing the payroll preparation; processing payroll information; completing and submitting payroll reports; maintaining payroll records. The Payroll Supervisor is also responsible for overseeing and coordinating the activities of the payroll staff.

 

Key Duties and Responsibilities:

 

Payroll & Financial Reports:

 

 

• Prepares monthly, quarterly and year-end payroll statements and reports.

• Balances the payroll accounts by resolving payroll discrepancies.

• Operates computerized payroll systems; processes and balances payrolls in accordance to schedules.

• Processes payroll/benefit information for employees in accordance with appropriate scales, regulations, and authorized deductions. Determines benefit eligibility for employees.

• Calculates and maintains records for all salary placements and increments; calculates, prepares, reconciles payroll for payroll remittances; reconciles payroll deductions to general ledger accounts.

• Prepares or assists in preparation of monthly and annual reports from payroll data for unions, pensions and various government departments

• Assist the Finance team to reconcile all payroll accounts including remittance accounts and the payroll register as required

• Review and reconcile annual payroll accounts in preparation for the annual audit. Liaise with auditors as required.
• Assist and perform back up duties for other finance staff including general ledger entries, prepare monthly reports to program managers, assisting them in tracking expenses and analyzing.
• Prepare ad-hoc and analytical reports and summaries as required

 

 

Service Delivery (customer service focus):

 

 

• Answers payroll/benefit related inquiries from employees, supervisors and outside agencies;

• Maintains and updates employee benefits information online for Benefit Carriers;

• Maintains employee confidence and protects payroll operations by keeping information confidential.

 

 

Compliance & Risk Management:

 

 

• Ensure compliance with federal and provincial regulations and guidelines

• Maintain payroll operations by following policies and procedures; reporting needed changes

• Maintains payroll guidelines by writing and updating policies and procedures.

• Ensures accurate calculation of wages, tax withholding, and company deductions.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

 

 

Leadership & Performance Management:

 

 

• Accomplishes payroll objectives by hiring, training, developing and supervising payroll staff.

• Conduct regular and on-going evaluations of staff performance, and submit HR documentation in a timely manner.

• Oversees and co-ordinate the activities of the payroll staff.

 

Education, Training and Experience:

 

 

• Bachelor’s degree in Accounting or Finance

• Payroll Compliance Practitioner (PCP) certification through Canadian Payroll Association required

• Certified Payroll Manager (CPM) certification is an asset

• Minimum of 5 years’ payroll and benefits administration experience in non-profit sector; unionized payroll experience required;
• Solid understanding of Comvida and Payworks

 

 

Job Skills and Abilities:

 

 

• Excellent communication skills (verbal and written), with demonstrated ability to communicate effectively with colleagues, clients, and stakeholders.
• Strong customer service skills for developing and maintain effective working relationships with all internal and external stakeholders.
• Advanced level in Excel and Word, and intermediate level in PowerPoint and other MS office programs.
• Ability to lead and develop a team, plan, organize, and manage workloads.
• Ability to work collaboratively and across disciplines for a common goal.
• Proven ability to aggregate and analyze information and data for effective problem solving, and utilizes sound judgement.
• Strong time management skills and ability to handle multiple demands and competing priorities
• Detail oriented, thorough and strong organizational skills.
• Protects employees’ personal information, payroll records, and payroll processes & systems.
• Holds and handles sensitive information confidential.

 

 

Additional Information:

 

 

• Clear Criminal record check required

 

About S.U.C.C.E.S.S.:

 

S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S. has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad. We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

 

At S.U.C.C.E.S.S., we take care of our communities and our people!

 

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff. We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff. Subject to the type of employment, benefit packages may include:

• paid time off ‘monthly wellness days’ (up to 12 days per year)
• additional agency holidays (2 additional statutory holidays)
• 3 weeks annual vacation (starting) and up to 6 weeks (maximum)
• company-funded pension (GRRSP)
• extended health & dental plan
• employee & family assistance programs
• access to wellness programs (such as subion to Headspace), and more

 

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences. We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.

 

Interested candidates please apply by 11:59pm August 16, 2024

 

 

While we appreciate all applications, only those selected for an interview will be contacted.

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