ADMINISTRATIVE ASSISTANT

Description

Salary: $17.40 hourly for 30 to 40 hours per week
Job type: Full-time, Temporary
Work schedule: Day, Evening, Weekend, On call, Flexible hours, To be determined, Morning
Workplace type: On-site only

JOB REQUIREMENTS
Education: Secondary (high) school graduation certificate
or equivalent experience
Experience: 2 years to less than 3 years
Work setting: Associations and non profit organizations
 

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Type and proofread correspondence, forms and other documents
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Oversee and co-ordinate office administrative procedures
• Review and evaluate new administrative procedures
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
   

Computer and technology knowledge

• Microsoft Publisher
• Dictaphone
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Accounting software
• Desktop publishing software

Quick Books
 

Area of specialization

• Correspondence
• Reports and records
• Manuscripts, publications or theses
• Charts, tables, graphs and diagrams
• Proofreading
• Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player

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