HR Generalist
posted 1 week ago

Description

MOSAIC operates on the traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh (Squamish), sel̓íl̓witulh (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), qiqéyt (Qayqayt), sc̓əwaθən məsteyəx (Tsawwassen), kʷikʷəƛ̓əm (Kwitwetlam), q̓ic̓əy̓ (Katzie), qʼʷa:n̓ƛʼən̓ (Kwantlen), SEMYOME (Semiahmoo) and Matsqui nations where we are privileged to carry out our mission.

WHY YOU SHOULD WORK WITH US:

MOSAIC is one of Canada’s largest settlement non-profit organizations. Our newcomer services change the lives of immigrants, refugees, and individuals from diverse backgrounds in Greater Vancouver and throughout BC. Since 1976, MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer, we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women, Indigenous Peoples, people with disabilities, persons of diverse sexual orientation, gender identity or expression (2SLGBTQI+), and racialized individuals. We have been recognized in the 2019 List of Best Workplaces™ in Canada (100-999 employees), the 2020 List of Best Workplaces Managed by Women, and the 2021 List of Best Workplaces™ in Canada (100-999 employees) by the Great Place to Work® Institute. Our employees benefit from many diverse perspectives, taking part in training opportunities for career growth.

Today the organization engages and serves over 26,000 clients per year at 47 service and community locations in Greater Vancouver through a wide range of high-quality settlement and integration programs including services geared towards youth and family, interpretation and translation, language and workplace training, counselling, and employment. As a certified living wage employer and a CARF-accredited organization, MOSAIC is among the country’s largest immigrant-serving organizations and enjoys a superb reputation, a solid financial position, and a hugely compelling mission.

JOIN OUR TEAM!

We are looking for a self-motivated, people-service-focused individual who works with integrity and attention to detail to join our people and culture team! Not sure if you're 100% qualified? We encourage you to apply anyway!

POSITION FUNCTION:

The HR Generalist is responsible for the administrative support of day-to-day HR operations such as drafting employee contracts, support, coordination and administration of employee benefits and leaves/accommodations, hiring and recruitment, training, and other ad-hoc tasks and projects. This role is also responsible for accurately updating employee data on applicable systems and communicating changes to the appropriate internal and/or external stakeholders.

KEY DUTIES AND RESPONSIBILITIES:

• Provide Hiring and Recruitment support:
  • Creation of Job Postings, screening candidates, managing the recruitment process, maintaining communication with candidates, and ensuring proper documentation of interviews, tests, in candidate profiles
• Draft contracts and amendments while assessing risks and ensuring consistency within the established deadline
• Communicate changes in employee’s employment status with internal and/or external stakeholders in a timely manner (e.g., payroll, insurance carriers)
• Maintain up-to-date job deions while ensuring accuracy and consistency and assist with editing/review process as required.
• Assist in the administration of employee benefits
• Work closely with HR team members to respond to employee inquiries and questions related to leaves
  • Prepare sick, maternity/parental, and other leaves of absence communications as applicable with payroll staff, supervisors, and the 3rd parties involved regarding employee’s leaves and benefits (e.g., workplace accommodations, gradual return to work plans, ongoing communication)
  • Assist in the preparation of long-term disability benefit applications
• Read, understand, apply, and help review MOSAIC’s HR policies and practices to maintain compliance with employment standards, human rights, etc.
  • Track work permits, study permits, and criminal record checks, to ensure compliance with the relevant legislation and guidelines
• Be the main contact for general HR inquiries or requests, answering questions or forwarding them as appropriate
• Keep internal HR forms up-to-date
• Draft employment verification letters
• Maintain personnel files and related HR documents
• Provide support as needed with other projects
• Other duties, as assigned by the supervisor


 

QUALIFICATIONS:

• Post-secondary education, degree, certificate, or diploma in human resources management, business management or administration, social sciences, and/or a combination of comparable experience or education
• Knowledge of HR issues, practices, and procedures, BC employment standards; Human Rights, WorksafeBC regulations, workplace accommodations experience and/or disability management;
• English communication skills and other languages are an asset
• Interpersonal skills
• Mathematical skills
• Critical thinking and analytical skills
• Attention to detail
• Cultural sensitivity
• Ability to take initiative
• Organized and able to set priorities and meet deadlines
• Problem-solving skills
• Able to interact with staff at all levels
• Able to work independently and with a team
• Tactful, discrete, diplomatic, patient, flexible
• Presentation and/or Facilitation skills are an asset
• HRIS, other databases are an asset,
• Microsoft Office (e.g., Excel, Word, PowerPoint, Outlook), standard office equipment,
• basic accounting is an asset

HOURS:

full-time position (35 hours per week)

The successful candidate may be permitted to work in a hybrid work model (a combination of in-office and remote work).

Candidate must be able to commute to our Boundary office location.

BENEFITS:

A competitive benefits package is provided with contracts of at least 1 year in length and which offer a minimum of 17.5 hours of work per week.

DEADLINE: ongoing until filled

IMPORTANT NOTES:

• Before applying, you must be legally permitted to work in Canada through citizenship or permanent resident status. If you have a work permit, please ensure that it allows you to work for the duration of this position.
• We are committed to creating a safe and healthy working environment for our employees. MOSAIC employees are expected to adhere to several policies and procedures such as Right to a Respectful Workplace and Code of Conduct. As of September 18, 2023 MOSAIC’s HSS-21 COVID-19 Vaccination Policy is currently suspended. Therefore, until further notice, employees are no longer required to provide a proof of vaccination. However, should circumstances change and MOSAIC deems it necessary to reinstate such Policy in order to ensure a safe workplace, MOSAIC reserves the right to require employees to provide proof of full vaccination against COVID-19 in order to be eligible to continue performing their work duties.

Similar Jobs