Administrative Assistant
posted 3 months ago

Description

Administrative Assistant – Bilingual (EN/FR)

Department: Sales

Job Status: Full Time

FLSA Status: Non-Exempt

Reports To: National Vice President of Sales and Business Development

Location: Calgary

Amount of Travel Required: 5% (for events)

Work Schedule: 7:30am – 4:30pm

Positions Supervised: None

M-F; 40 hours

 

POSITION SUMMARY

The Administrative Assistant provides executive support to the leadership team. He/she must be detail-oriented, good at follow-up, and enjoy working within a small, entrepreneurial environment. This individual will have the ability to exercise good judgment in a variety of situations, with strong communication, administrative, and organizational skills, and the ability to balance multiple priorities. Must also possess a high degree of confidentiality.

 

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

Essential Functions Statement(s)

· Greet visitors and callers in the Western regional office in a friendly and professional manner.

· Provide National incoming call coverage when required.

· Provide callers and visitors with information and guidance to best meet their needs and the needs of the company.

· Provide National sales/marketing support where required.

· Provide backup support regarding shipping and receiving.

· Distribute mail and inter-company documents.

· Coordinate company events and travel arrangements as required.

· Maintain company office supplies; communicate any special office requirements to the Vice President.

 

POSITION QUALIFICATIONS

Competency Statement(s)

Attention to Communication - Ensuring that information is passed to others who should be kept informed. Communicate verbally and in writing in English. French would be an asset.

Interpersonal Effectiveness - The ability to notice, interpret, and anticipate others' concerns and feelings, and to communicate this empathetically to others in a professional and respectful manner.

Customer Orientation - Demonstrated concern for satisfying one's external and/or internal customers.

Thoroughness - Ensuring one's own and other's work and information are complete and accurate.

Personal Credibility - Demonstrates and is perceived to be responsible, reliable, and trustworthy.

Flexibility - Openness to different and new ways of thinking; willingness to modify one's preferred way of doing things.

Resourceful – The ability to deal with new situations skillfully and promptly.

 

SKILLS & ABILITIES

Experience: Three years related experience

 

COMPUTER SKILLS

Expert in MS Office programs (Excel/Word/PowerPoint). Prior experience with enterprise-wide software systems preferred.

PHYSICAL DEMANDS

 

Physical Demands

Lift/Carry

Stand O (Occasionally)

Walk O (Occasionally)

Sit C (Constantly)

Handling C (Constantly)

Reach Outward F (Frequently)

Reach Above Shoulder O (Occasionally)

Climb N (Not Applicable)

Crawl N (Not Applicable)

Squat or Kneel O (Occasionally)

Bend O (Occasionally)

10 lbs or less O (Occasionally)

11-20 lbs O (Occasionally)

21-50 lbs N (Not Applicable)

51-100 lbs N (Not Applicable)

Over 100 lbs N (Not Applicable)

Push/Pull – with pallet jack

12 lbs or less O (Occasionally)

13-25 lbs O (Occasionally)

26-40 lbs O (Occasionally)

41-100 lbs O (Occasionally)

N (Not Applicable)

 

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

 

Other Physical Requirements

Vision (Near)

Job Type: Full-time

Salary: $45,000.00-$50,000.00 per year

 

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

 

Schedule:

• Monday to Friday

 

Education:

• Secondary School (preferred)

 

Experience:

• Administrative: 3 years (preferred)

 

Language:

• French (required)

 

Ability to Commute:

• Calgary, AB (required)

 

Work Location: In person

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