HR & Payroll Assistant

Description

The Payroll/HR Coordinator works closely with the Finance and Human Resources Team. The Payroll/HR Coordinator is responsible for processing full-cycle payroll, and maintaining employee records and personal files. With minimal direction, the Payroll/HR Coordinator performs payroll and related functions for all employee groups. Maintains up-to-date knowledge of the retirement requirements of pension, and other benefit plans available to employees. He/she works cooperatively with other employees and external agencies.

Core Responsibilities & Duties:

Daily Tasks:

• Maintain payroll files
• Maintains up-to-date knowledge of employment contracts and collective agreements.
• Inputs and retrieves data on the Quickbooks & Payworks such as information relating to new employees, changes in employee status, and hours worked.
• Generates pay calculations, produces payroll registers, and completes payroll.
• Answers inquiries and relays messages to and from staff, external agencies, and the public by computer, telephone, mail, facsimile, Internet, or in person

Weekly Tasks

• Distributes, collects, and ensures accuracy of timesheets, and calculates overtime rates, compensatory time, acting pay, and other necessary adjustments.
• Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, and Workers' Compensation Board.

Bi-weekly Tasks

• Payroll (prepare, authorize and process)
• In consultation with the Director of Finance, responsible for paying the correct number of people.
• Processes new-hire information in the payroll system
• Calculates payouts such as sick leave, vacation, and retirement benefits.
• Distribute pay stubs
• Prepare Garnishee reports (if any)

Monthly Tasks

• Maintenance Union Dues/MSPP Report
• Gratuities Report (prepare and allocate to catering staff)

Yearly & Year-end

• Assist the auditors with their requests
• Prepare sensitive documents and files for shredding
• Prepare HR files for storage
• Prepare files and labels for the upcoming year
• Reconciles and generates Year End Procedures including T4's, T4A's, and Annual Pension Reports.

Quarterly Tasks

• Prepare WCB report

Special Tasks

• Prepares employment contract, various reports such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries when needed
• Upon the death of an employee, advises family members of benefits including life insurance and pension.
• Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable
• Completes detailed information for I.C.B.C. claims.
• Completes payroll information required for W.C. B. claims.
• Files and maintains a variety of materials such as timesheets, payroll reports, and memoranda
• Duplicates, sorts, collates, and staples materials.
• Shreds material.
• Lifts and moves office and paper supplies.
• Additional duties as required by management

Occasional Duties:

• Prepare orientation package for new employee

JOB SPECIFICATION (MINIMUM JOB REQUIREMENTS):

Education: A University or College education-related business

Total work experience in any area (In Yrs): 1 year in HR & payroll

Experience similar or related field (In Yrs): 1-year Experience using Payworks, or other payroll systems

Skills:

• Familiar with federal and province payroll regulations and requirements.
• Extremely well-organized, and accurate, with superb attention-to-detail
• Working knowledge of integrated computer payroll, Human Resources, and Accounting systems
• Strong written and verbal communication
• Proficient with Excel and other Microsoft programs
• Basic knowledge of accounting and QB
• Familiarity with PST and GST/ rules would be an asset.

DECISION-MAKING & AUTHORITY: Low

Performance objectives for this position:

• Personal Files to be up to date in a timely manner
• Tracking employees’ ability to use up their leave on time.
• A payroll Coordinator must account for a lot of variables to ensure accurate payroll.

Job Type: Part-time
Part-time hours: 24-30 per week

Pay: $19.00-$21.00 per hour

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Application question(s):

• Are you legally authorized to work in Canada?

Experience:

• Payworks software: 1 year (required)
• QuickBooks: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC

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