administrative assistant

Description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Consult with clients after sale to provide ongoing supportSupervise office and volunteer staff

Computer and technology knowledge

• MS Office
• Google Drive
• Electronic mail

Technical terminology

• Business

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Due diligence

Screening questions

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week

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